Menu

Chili- $3.50

Chili Dog- $2.50

Hot Dog- $1.50

Drinks- $0.50

Chips- $0.50

Carrots- $0.50

Pickle- $0.50

Cinnamon Roll- FREE (Compliments of Seaman Food Service)

Attendance: Steve Yeoman, Tonya Campbell, Calli Turner, Sheryl Scharf, Kristen Jenson, Michelle Frank, Torre Booth, Tammy Harmon, Karen Snyder

Denise Hilmes, Gina Mentzer, Mary Kennedy, Ewan Auguste, Danielle Mott, and Clayton Schrader

Minutes Ammended: Teacher Reps- Julie Roy’s name was misspelled in the September minutes. Mr. Schrader moved to approve the minutes as amended and Denise Hilmes seconded.

Presidents Remarks:

Ewan apologized for missing the September meeting and thanked Mary Kennedy for covering the meeting
Someone is interested in the Watch D.O.G program- differing the start of the program until next year

Treasurer’s Report:

Tammy passed out the report from the last month.
Steve Yeoman asked about the invoice for the purchase of the iPAD’s. Tammy had not yet received the invoice from the district.
$12, 408.90 total fundraiser income- Calli is going to help Lisa next year with the fall fundraiser
Principal’s Report:

Conferences coming up
Mr. Vanduska thanked Elementary Schools for parade help.
Steve showed the attendees the iPAD cart and explained how all purchased apps would sink to all of the devices. The iPAD cases have arrived and are route to WI.
WI made the “Standard of Excellence” in several areas.
Teacher Report:

Thanked the group again for iPADs
WI Custodians thanked group for the gifts given on Custodial Appreciation Day.
Volunteer Report:

Karen thanked Lisa Hebert for fall fundraiser, Sara Shehi for heading school pictures, Elaine Gaer for heading the Homecoming Parade, Kim Bergman for printing and organizing the phone directories.
Upcoming Events: Fall luncheon for teachers on October 31st heading by Carrie Baxter, Book Fair on October 27th-28th headed by Alyssa Minger, and American Education Week on November 13th-17th headed by Gwen Jowers.
T-shirt sales happening soon, extra money raised will be used as a PTO fundraiser- logo designed by Jenny VanLeewen.
Still openings for the Carnival Chair and Nominating Committee
Unfinished Buisness:

Revote on the purchase of the PTO banner because the approved amount was $105 and the total was $125. Mr. Schrader moved to approve the new total and Karen Snyder seconded. Motion approved.
Revote on supporting the Spelling Bee because the approved amount was $93 and the total was actually $116.50. Schrader moved to increase the amount and Kristen Jenson seconded. Motion approved.
Entry way work: We will need to paint over wall paper. We are limited by colors because the district has a specific color pallet we must use. Michelle Frank will need a committee to help her estimate price and to help her paint. It was decided that the attending teachers will help her make plans and bring ideas back to the November meeting for a vote.
‘Fruit with the Family’: Ms. Booth is proposing that we purchase pre-made fruit or put fruit on straws. Having this prepared fruit will allow the parents and students time to eat. We will still need an estimate of how much fruit to buy. Denise Hilmes proposed a sign-up sheet for parents. We are looking at a possible date of January 24th. Supervision may be an issue if the event is set for the morning.
Soccer Fields and Baseball Fields: soccer fields and baseball diamonds had been plowed prior to the October meeting.
Jim Haug talked to Jim Tomes and decided to plow because the equipment was available.
There are two options for improving these plots- $1500 to re-seed or $2500 to put down sod.
The dirt and labor is donated
Gina Mentzer proposed to bring in sod because the turn around for usage will be much shorter.
Compost can be donated by Blain Bertrand from Topeka Landscaping
Baseball fields: lime is layed down after tilling and grass will grow in the outfield
Calli Turner lead a discussion about how the proper protocal for such a project was not followed according to the by-laws.
Steve Yeoman stated that in the future there should be an improtu meeting if such a project is desired and there is a shortage of time.
Steve Yeoman motioned that we the PTO pay $2500 for the sod and Karen Snyder seconded the motion. The motioned passed.

Gina received two bids for a new school sign; $2750 and $7,000. Bill Lesser can do the electric for $1500. Sign discussion tabled for now.
New Buisness:

5K Fall Run Support is needed. PTO will pay $100 from the activity fund. The motioned was approved.
Mary Kennedy received a bid and plan from Topeka Landscaping for a WI landscaping project. She will also get a quote from Skinners. Plan tabled for October.

Adjournment: Mary Kennedy motioned and Ms. Franked seconded that we adjourn.

Attendance –
The meeting was held in the WI Computer Lab (the library was hot). The agenda, calendar, Treasurer’s report, and proposed 2011/2012 budget was provided for the PTO members coming in. Members signed in. Ewan, Karen, Tammy, Danielle, and Mary introduced themselves to the group stating their positions.

President remarks –

Volunteer report – Upcoming dates to keep in mind: April 21 Kindergarten round up – still need volunteers; April 27 Administrative Professionals Day; May 2-6 Teacher Appreciation Week; May 7 Carnival; May 19 Teacher Appreciation Lunch. Adams reported for the nomination committee chair, Lisa Hebert. Nominations received so far are: Vice President, Mary Kennedy; Secretary, Danielle Mott; Volunteer Coordinator, Karen Snyder. Kristi Pyle said she would be willing to do Treasurer again if someone else wanted to do it with her with the intent to take it over the following year.

Treasurer’s report – Pyle presented the report.

Beginning Balance: $27,032.91 Ending balance: $24,095.32

There were questions regarding the Activity Day and Wellness Nights in the amount of $233.31. Yeoman will follow up with Lois Kirkwood concerning the Activity Day and Wellness Nights items. Snack items were purchased for only one day of testing, but they will have something else at the end of testing. Frank motioned to approve the treasurer’s report. Motion was seconded and approved by those in attendance.

Principal’s report – Yeoman commented that state assessments are completed and they are pleased with how well they did. MAPP testing is currently taking place. Preliminary numbers for 2011-12 kindergarteners are 51 students.

Teacher Rep – None

New Business – None

Unfinished Business – Yeoman presented his proposal again to be voted on. He would like to a mobile lab with 20 – 16G iPad 2, a cart and the Apple Care Protection Plan. The approximate cost is $13,239. Schrader motioned to purchase the mobile lab. Motion was seconded and approved by those in attendance. It was tabled at the last meeting to move $2,499 from the Playground Fund line item to Technology & Field Trips line item. It was motioned, seconded and approved by those in attendance.

Meeting adjourned.

Minutes Amended: During the August PTO meeting, Michelle Frank was approved to research button making machines and their prices. IBM I-pads was changed to Apple iPads. Clayton Schrader moved to approve the minutes as amended and it was seconded by Lisa Hebert.

Presidents Remarks: Mary Kennedy was in place of Ewan Auguste. Mary thanked everyone for their help during the ice cream social. PTO gained +$70 after expenses from donations.

Treasurer’s Report: Tammy passed around the report which included beginning and ending balances from the August meeting to September 20th, 2011.

WI brought in approximately $27,500 for the fall fundraiser. $12,500 is profit for the WIPTO. Lisa Hebert thinks the actual total is $26,500 but will know for sure when the fundraising company contacts her with the final total.

Two individuals donated $50 and $100 towards the fundraising effort. Mary Kennedy will write thank you cards to these individuals.

The school nurse needs to buy underpants. Gina Mentzer motioned that the PTO vote to provide the nurse with these needed funds. Steve Yeoman agreed to reimburse the nurse as needed. The motion was dropped.

Teacher Reps- Scheryl Scharf thanked all of the classroom volunteers.

There was questions about the float candy and if we would have enough. It was said that the volunteer ahead of this committee, Julie Roy would be collecting donated candy and buying PTO’s portion ($75).

Volunteer Report- Although Absent, Karen Snyder provided a list of upcoming events to the members. See Volunteer Report for Sept. 20th, 2011. April 28th, was approved as the date for the Spring Carnival.

Principals Report- MAP tests started 9/19/2011. Mr. Yeoman stressed that good attendance is key to success with these tests.

Several staff members are excited about possible fieldtrips funded by PTO.

iPad training and implementation for teachers happening soon.

Teacher reimbursement for classroom supplies received well by staff.

New school sign cannot be covered with playground dollars. A new sign will be included in renovation/expansion plans in the future. PTO may consider buying a school sign and landscaping as a special project. No further discussion or voting was suggested that evening.

The spelling bee is for 4th, 5th and 6th graders. Students start the completion at the school level, move to the district level and finish at the County Bee. A student may participate in the County Bee even if they didn’t win the District Bee. WI participating student would need $93 to reserce the spot. Michelle Frank motioned that the PTO support this fee. Gina Mentzer seconded the motion.

Unfinished Business- Michelle Frank shared her research on the button making machine. The machine she chose was $338.68. She motioned that we purchase this machine. It came with a circle cutter and design CD’s. Denise Hilmes seconded the motion.

Gina Mentzer offered to gather ideas and pricing on outdoor landscaping projects for the school. Mary Kennedy offered to help Gina. Steve Yeoman will contact maintenance about rules for landscaping and a new school sign.

New Business- Michelle Frank proposed that the lobby get a new look. She is going to look into removing the wall paper and the cost involved. She also had researched some new furniture for this area.

Adjournment

• President, Ewan Auguste
• Vice President, Mary Kennedy
• Treasurer, Tammy Harman
• Secretary, Danielle Mott
• Volunteer Coordinator, Karen Snyder

The meeting was held in the WI Library.  J. Adams passed around a thank you note from Mrs. Bergman for her Administrative Asst Day gift.  He also asked for a review of the minutes of the April 19 meeting.  T. Adams motioned to approve minutes.  Motion was seconded and approved by those in attendance.

Treasurer’s report – J. Adams presented the treasurer’s report in Pyle’s absence.

Beginning Balance:  $25,407.09 Ending balance: $27,326.91

Yeoman motioned to approve the treasurer’s report.  Motion was seconded and approved by those in attendance.

Principal’s report – Yeoman thanked everyone for a great year.  The school raised approx. $3,200 for Pasta for Pennies.  The bus driver that passed away, Joe McCune, had been nominated for the Sunflower Hero award and won.  Joe’s wife donated the money from the award to WI.  Yeoman stated the school would do something in Joe’s honor.  The technology committee approved WI to purchase the iPad 2s.  They will be purchased over the summer.  WI is able to make this major purchase from the money raised during the fall fundraiser.  WI will be the first school in the entire District to have iPad 2s.  Everyone needs to think about what they would like to see the money from next year’s fall fundraiser’s to go towards.  The carnival was great and the school was left in good condition.  Teacher appreciation week was great!

Teacher Rep – Scharf said thank you for teacher appreciation week, everything was great.  There was a question on whether or not the PTO will still purchase bulk supplies next since we aren’t doing the prepackaged school supplies.  J. Adams explained that they planned on continuing the bulk school supplies.

Volunteer report – Turner thanked Stephanie Auguste and Michelle Frank for all their work during teacher appreciation week and American education week.  Lisa Hebert did a great job on Kindergarten round up even though they were short on volunteers.  The carnival went great and thanked Gina Mentzer for all her work.  Upcoming dates:  May 13 6^th grade party, May 18 6^th grade graduation and May 19 teacher lunch.

Unfinished Business­ – All the students will get ice cream sandwiches for finishing up testing.  Hrenchir’s class won the pop tab contest and will be having a pizza party on May 13.

New Business­ – A WI parent, Shannon McCollum, has volunteered to paint the playground equipment.  The PTO will purchase the paint with funds from the playground maintenance fund.  Yeoman stated he was looking into getting a sign for WI.  He has money in a school fund, but may ask PTO to help with the purchase of the sign.  Elections were completed and the new 2011-12 PTO Board will be:  President – Ewan Auguste; Vice President – Mary Kennedy; Secretary – Danielle Mott; Treasurer – Tammy Harmon; Volunteer Coordinator – Karen Snyder.  Schrader motioned to approve the new board.  Motion was seconded and approved by those in attendance.

President remarks – Adams thanked the PTO for a great couple of years and commented that his work with the PTO inspired him to be more involved.  He thanked the current board, committee chairs, Mr. Yeoman, the teachers and his wife Tammy.

Meeting adjourned.

Minutes submitted by Chris Stephens, PTO Secretary

Stephanie, Lisa and Amanda helped bring things to the school and there were small treats made for the teachers everyday and were available in the workroom.

Thanks again to Stephanie and her committee for their volunteerism and continued support of our West Indianola teachers and staff.

The meeting was held in the WI Library.  Adams passed around various thank you notes for everyone to review and then asked for a review of the minutes of the March 8 meeting.  Yeoman motioned to approve minutes.  Motion was seconded and approved by those in attendance.

President remarks – Adams commented that the teacher reimbursement process came to an end.  There was a request to extend the teacher reimbursement deadline to the next PTO meeting and it was agreed to extend the deadline.  The teachers commented that had the new process been in place at the very beginning of the year it would have been accepted better.  Suggestions were made to make the process better, but it was decided that the new PTO board should make that decision.

Volunteer report – Upcoming dates to keep in mind:  April 21 Kindergarten round up – still need volunteers; April 27 Administrative Professionals Day; May 2-6 Teacher Appreciation Week; May 7 Carnival; May 19 Teacher Appreciation Lunch.  Adams reported for the nomination committee chair, Lisa Hebert.  Nominations received so far are:  Vice President, Mary Kennedy; Secretary, Danielle Mott; Volunteer Coordinator, Karen Snyder.  Kristi Pyle said she would be willing to do Treasurer again if someone else wanted to do it with her with the intent to take it over the following year.

Treasurer’s report – Pyle presented the report.

Beginning Balance:  $27,032.91 Ending balance: $24,095.32

There were questions regarding the Activity Day and Wellness Nights in the amount of $233.31.  Yeoman will follow up with Lois Kirkwood concerning the Activity Day and Wellness Nights items.  Snack items were purchased for only one day of testing, but they will have something else at the end of testing.  Frank motioned to approve the treasurer’s report.  Motion was seconded and approved by those in attendance.

Principal’s report – Yeoman commented that state assessments are completed and they are pleased with how well they did.  MAPP testing is currently taking place.  Preliminary numbers for 2011-12 kindergarteners are 51 students.

Teacher Rep – None

New Business­ – None

Unfinished Business­ – Yeoman presented his proposal again to be voted on.  He would like to a mobile lab with 20 – 16G iPad 2, a cart and the Apple Care Protection Plan.  The approximate cost is $13,239.  Schrader motioned to purchase the mobile lab.  Motion was seconded and approved by those in attendance.  It was tabled at the last meeting to move $2,499 from the Playground Fund line item to Technology & Field Trips line item.  It was motioned, seconded and approved by those in attendance.

Meeting adjourned.

Minutes submitted by Chris Stephens, PTO Secretary

The meeting was held in the WI Library.  Adames asked for a review of the minutes of the Feb 15 meeting.  Yeoman motioned to approve minutes.  Motion was seconded and approved by those in attendance.

President remarks – Adams thanks Alissa Minger for presiding at the Feb PTO meeting in his absence.  Adams attended the Elmont technology night.  They had presentations in each classroom showing the technology being used.  He feels WI is comparable to Elmont in terms on technology.

Principal’s report – Yeoman announced that bus driver Joe McCune had passed away and they would make an announcement in the newsletter.  Also, bus driver Don Hale retired.  Carnival basket items are due April 1.  Thanked all the volunteers that helped with picture day.  WI and Rochester are hosting the district wellness night on March 17.  State assessment testing is the week after Spring Break.  Yeoman stated that the District decides on when each school will test, the schools don’t make the decision.  Yeoman had submitted a proposal for school technology and after finding out new information wants to change his proposal.  He would still like money for clickers for the SMART boards.  District is going to purchase remaining SMART boards, pending Board approval.  The next option would be to have another mobile lab.  With laptops running about $1,000 each the money earmarked for technology would only cover half of a mobile lab.  iPads were discussed as an option vs. laptops.  WI technology was discussed at length.  The District Technology Dept and Board approved to go forward with the idea of iPads if approved by the PTO.  Interest was shown by PTO and Yeoman will proceed with the new proposal.

Treasurer’s report – Pyle presented the report.

Beginning Balance:  $25,038.77 Ending balance: $25,829.79

Mentzer motioned to move $2,499 from the Playground fund to the Technology fund.  Motion was tabled until next meeting.

Teacher Rep – None

Volunteer report – Mentzer, the carnival chair, announced that all carnival committees have been filled,  The Pad will cater, 500 water bottles have been donated, several new items at the carnival and they will be doing arm bands again.  The carnival is May 6 from 3 to 6 p.m.  April 21 is Kindergarten round-up, April 22 is the Spring Teacher’s Luncheon, April 27 is Admin Asst Day and May 2-6 is Teacher Appreciation Week.  Nominations are still needed for the 2011-12 PTO Board, see Lisa Hebert.

New Business­ – None

Unfinished Business­ – Yeoman talked to the teachers concern snacks for testing.  The teachers appreciate anything for testing.  The PTO will purchase bulk items and they will be distributed to the classes.

Next meeting is April 19.

Meeting adjourned.

Minutes submitted by Chris Stephens, PTO Secretary