May 2010 Minutes

Attendance – Alissa Minger, James Adams, Steve Yeoman, Sheryl Scharf, Kristi Jenson, Michelle Frank, Art Turner, Calli Turner, Tammy Adams, Jim Haug, Denise Hilmes, Shawna Pope and Chris Stephens

The meeting was held in the West Indianola library.

JT Enterpriese Rep came and spoke.  They have new personalized items for $20 and we would get a $6 profit.  They are discontinuing the one free item for ordering five or more items.  Our profit would be the same:  55% for the brochure items, except food and 40% for cookies and flowers.  We get 2% of the check written to JT that goes towards our points and we use those points to get items for the carnival.  We have one more year on our current contract to be able to get these percentages.  They have some promotional ideas we could use:  silly bands for every three items sold and they are $0.10 each; snowflakes for a certain number of items sold and the class with the most snowflakes gets a PTO sponsored pizza party; or the cookie outfit that someone could wear each day to remind the kids of the fundraiser.  The JT Rep left some additional fliers we could try.

President’s Report – Adams stated he is still getting thank you notes from the teachers for the printers, teacher appreciation breakfast and the carnival.  Adams asked for a review of the minutes of the April 20 meeting.  Yeoman motioned to approve the minutes. The motion was seconded and approved by those in attendance.

Treasurer’s Report – Hilmes reviewed the financial report.

Beginning Balance:  $21,929.71 Ending Register Balance:  $14,703.26

Jenson motioned to approve the treasurer’s report. The motion was seconded and approved by those in attendance.

Principal’s Report – Yeoman said they are questioning whether or not Interwrite is compatible with SmartTech.  They are checking into it further.  Hilmes and Haug have filled more of the printer cartridges.  They did not have a good response on the site council survey.  They would like to send out an email to have parents fill it out.  The surveys they have received have been positive.  Yeoman thanked PTO and staff for a good year.

Teacher Reps – Scharf and Jenson thanked the PTO for the wonderful breakfast.  Testing parties are starting and the kids are having a good time.  The carnival was well organized and everyone enjoyed themselves.

Volunteer Report – Pope is organizing the catered lunch for the teachers luncheon on May 20.  Scharf’s class won the pizza party for having the most volunteer hours at the carnival.  They had a great response for carnival volunteers.  Only one volunteer didn’t show up, but they had a back up.  They will be sending out thank you’s to all the volunteers.  Last year’s profit from the carnival was about $3,000.  This year they had about a $7,000 profit from the carnival.  They made approx. $10,000 with $3,000 in expenses.  The teachers’ retirement/farewell reception is May 13.  Hilmes moved to give $50 gift card to Mrs. Lesser, Mrs. Brehm and Mrs. Scheuerman for their retirement and for a farewell for Mrs. Farr.  The motion was seconded and approved by those in attendance.

Unfinished Business – The JT Enterprise gave a presentation at the beginning of the meeting.  It was discussed if the PTO wanted to renew our contract.  Stephens moved to renew the contract with JT Enterprise.  The motion was seconded and approved by those in attendance.

New Business – Nominations were made for the following 2010-11 PTO Board:  James Adams, President; Alissa Minger, Vice President; Chris Stephens, Secretary; Kristi Pyle, Treasurer; Calli Turner, Volunteer Coordinator.  Hilmes made a motion to accept the nominations.  The motion was seconded and approved by those in attendance.  Hilmes stated that Shane Beavers agreed to audit the books.  A comment was made that it would be nice to see the money from the skating parties go to the OWLS program because it looks like the area could use some work.

Last day of school May 21

Meeting adjourned.

Minutes submitted by Chris Stephens, PTO Secretary