October 2011 Minutes

Minutes for October 18th, 2011 Minutes written and submitted by Danielle Mottt

Attendance: Steve Yeoman, Tonya Campbell, Calli Turner, Sheryl Scharf, Kristen Jenson, Michelle Frank, Torre Booth, Tammy Harmon, Karen Snyder

Denise Hilmes, Gina Mentzer, Mary Kennedy, Ewan Auguste, Danielle Mott, and Clayton Schrader

Minutes Ammended: Teacher Reps- Julie Roy’s name was misspelled in the September minutes. Mr. Schrader moved to approve the minutes as amended and Denise Hilmes seconded.

Presidents Remarks:

Ewan apologized for missing the September meeting and thanked Mary Kennedy for covering the meeting
Someone is interested in the Watch D.O.G program- differing the start of the program until next year

Treasurer’s Report:

Tammy passed out the report from the last month.
Steve Yeoman asked about the invoice for the purchase of the iPAD’s. Tammy had not yet received the invoice from the district.
$12, 408.90 total fundraiser income- Calli is going to help Lisa next year with the fall fundraiser
Principal’s Report:

Conferences coming up
Mr. Vanduska thanked Elementary Schools for parade help.
Steve showed the attendees the iPAD cart and explained how all purchased apps would sink to all of the devices. The iPAD cases have arrived and are route to WI.
WI made the “Standard of Excellence” in several areas.
Teacher Report:

Thanked the group again for iPADs
WI Custodians thanked group for the gifts given on Custodial Appreciation Day.
Volunteer Report:

Karen thanked Lisa Hebert for fall fundraiser, Sara Shehi for heading school pictures, Elaine Gaer for heading the Homecoming Parade, Kim Bergman for printing and organizing the phone directories.
Upcoming Events: Fall luncheon for teachers on October 31st heading by Carrie Baxter, Book Fair on October 27th-28th headed by Alyssa Minger, and American Education Week on November 13th-17th headed by Gwen Jowers.
T-shirt sales happening soon, extra money raised will be used as a PTO fundraiser- logo designed by Jenny VanLeewen.
Still openings for the Carnival Chair and Nominating Committee
Unfinished Buisness:

Revote on the purchase of the PTO banner because the approved amount was $105 and the total was $125. Mr. Schrader moved to approve the new total and Karen Snyder seconded. Motion approved.
Revote on supporting the Spelling Bee because the approved amount was $93 and the total was actually $116.50. Schrader moved to increase the amount and Kristen Jenson seconded. Motion approved.
Entry way work: We will need to paint over wall paper. We are limited by colors because the district has a specific color pallet we must use. Michelle Frank will need a committee to help her estimate price and to help her paint. It was decided that the attending teachers will help her make plans and bring ideas back to the November meeting for a vote.
‘Fruit with the Family’: Ms. Booth is proposing that we purchase pre-made fruit or put fruit on straws. Having this prepared fruit will allow the parents and students time to eat. We will still need an estimate of how much fruit to buy. Denise Hilmes proposed a sign-up sheet for parents. We are looking at a possible date of January 24th. Supervision may be an issue if the event is set for the morning.
Soccer Fields and Baseball Fields: soccer fields and baseball diamonds had been plowed prior to the October meeting.
Jim Haug talked to Jim Tomes and decided to plow because the equipment was available.
There are two options for improving these plots- $1500 to re-seed or $2500 to put down sod.
The dirt and labor is donated
Gina Mentzer proposed to bring in sod because the turn around for usage will be much shorter.
Compost can be donated by Blain Bertrand from Topeka Landscaping
Baseball fields: lime is layed down after tilling and grass will grow in the outfield
Calli Turner lead a discussion about how the proper protocal for such a project was not followed according to the by-laws.
Steve Yeoman stated that in the future there should be an improtu meeting if such a project is desired and there is a shortage of time.
Steve Yeoman motioned that we the PTO pay $2500 for the sod and Karen Snyder seconded the motion. The motioned passed.

Gina received two bids for a new school sign; $2750 and $7,000. Bill Lesser can do the electric for $1500. Sign discussion tabled for now.
New Buisness:

5K Fall Run Support is needed. PTO will pay $100 from the activity fund. The motioned was approved.
Mary Kennedy received a bid and plan from Topeka Landscaping for a WI landscaping project. She will also get a quote from Skinners. Plan tabled for October.

Adjournment: Mary Kennedy motioned and Ms. Franked seconded that we adjourn.